Sixth District PTA Office Manager

It is the duty of the Sixth District PTA Office Manager to oversee, in a timely manner, the flow of information and materials through the Sixth District PTA office with California State PTA (officers and staff), district officers, and councils. 

Contact:

Sixth District PTA President, Dawn Ying

president@capta6.org

Job details:

• Salary: $20/hour

• Hours: Part-time 10 hours per week (5 hours per day, 2 days per week)

• 24 hours Sick Leave granted annually (July-June); does not accrue

• Location: Santa Clara County Office of Education (SCCOE) 1290 Ridder Park Dr, San Jose, CA 95131

Qualifications:

• Basic computer skills

• Proficient in Google Workspace Apps, Microsoft Office Suite (Word, Excel), Adobe Acrobat

• Ability to read, write and communicate in English

• Organized and detail oriented

• Ability to communicate and perform as part of a team

• Can work independently

• Knowledge of PTA processes, structure and systems (i.e. myPTEZ, e-bylaws) are helpful, but not required

Responsibilities:

• Assisting Sixth District PTA President and other officers/chairpersons and at Training days, as needed (paid hours).

• Serving as an advisor to the Sixth District PTA Office and Compliance Committees.  Paid hours for participation in the monthly Committee meeting(s).

• Acting as Sixth District PTA liaison to SCCOE departments/personnel.

• Processing and documenting incoming and outgoing mail.

• Responding to all communications (phone calls, email inquiries) and forwarding to the appropriate Sixth District PTA officer(s) and/or council officer(s).

• Keeping a log of questions asked by unit/council officers, monitoring questions for trends, and forwarding information to the appropriate district officer.

• Maintaining electronic (Google Suite) documentation of Sixth District PTA information 

• Maintaining office inventory/equipment.

• Coordinating the sale of PTA items.

The Sixth District Office will be closed and the office manager does not work during the following times:

• President’s Week in February (third week of February)

• the month of July

• the final two weeks of December and first week of January (matching school holiday periods).

• any SCCOE holiday that coincides with a regularly scheduled work day (i.e. Thanksgiving day).